$42k Administrative Assistant

Location: Vista
Posted on: October 26, 2024

Job Description:

The Administrative Assistant's principal duty is to clerical support the President, Office Manager, and Project Managers. In order to carry out this particular duty, the following duties must be properly fulfilled:

1. Prepare all subcontracts, purchase orders and maintain all logs.

2. Proficiently administer all clerical duties such as typing, filing, etc.

3. Prepare all change orders to subcontracts and purchase orders.

4. Prepare all transmittals which transmit anything leaving the office without a cover letter.

5. Maintain shop drawing and submittal logs.

6. Prepare all change order proposals received from the project manager.

7. Prepare all change orders to the contract.

8. Maintain all stick files for each project.

9. Follow through and expedite all mail for mailing.

10. Maintain project schedule.

11. Must be computer literate with basic knowledge of word perfect.

12. Be able to develop ability to assist Project Manager/Estimator in entering computer scheduling and estimating data.

13. Assist Project Manager/Estimator and Superintendent in scheduling material deliveries.

14. Assist Project Manager/Estimator with bid solicitations; receiving subcontract and material quotations; preparation of bidding documents.

15. Preparation of monthly estimates to owner.

16. Knowledge in recording, in the appropriate Recorder of Mortgage Office, Contact Documents, Substantial Completion Certificate and Lien and Privilege Certificate for each project.

17. Assist Project Manager/Estimator and Superintendent to secure and organize all project close out documents.

18. Have thorough knowledge of procedures manual.

The above outline of duties are not arranged in order of priority. Those duties are not meant to restrict initiative, but rather to describe minimum activities. Those duties will from time to time be altered by the Office Manager/Project Manager to suit the needs of the company.

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Catalina Island , $42k Administrative Assistant, Administration, Clerical , Vista, California